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Virtual Board Meetings are now the norm in many organisations, but they come with their own set of problems. Virtual meetings require a different organisation level than in-person ones, and the technology can be a learning curve. Boards can navigate the transition smoothly by following these simple guidelines.

The first step is to ensure that all participants have the appropriate equipment. This includes the appropriate equipment, which has been tested prior to the meeting, and an internet connection that is stable. Board members should also prepare for the meeting in advance by reading through documents and preparing for any discussions they may have.

It is also essential that everyone understands the etiquette of virtual meetings. This means that you must be respectful to other attendees, refraining from interrupting, and knowing that others are unable to discern your facial expressions and body language. It is also crucial to disable microphones when not speaking and to avoid background noise or distractions. Board members should be urged by their supervisors to ensure that their offices are camera-ready. This means getting rid of all personal items as well as distracting objects.

Additionally it is important to keep the meeting on time and to avoid overfilling the agenda with lengthy discussions that could disrupt the focus. It is also essential to allow breakout discussions if you believe that the main discussion is not being attended to. It is essential to ensure that all pertinent issues are addressed and the meeting is recorded.