There are many things to think about when taking minutes of a board meeting. It’s an occupation that requires someone who is able to think ahead, pay attention and produce a highly detailed summary of the meeting.

Meeting minutes are crucial company documents that represent the decisions taken by the board. Because of this, they must be accurate and reflect all discussions that were held during the meeting. It is recommended to review the agenda www.loveboardroom.com/what-is-business-continuity-planning-bcp/ before the meeting to be sure you know what to record. This will prevent important information from falling through the gaps during the meeting. It is also beneficial to have a third party take the minutes. This assures that the person taking the minutes isn’t influenced and has a fair opinion of the contents of the minutes.

In addition to the main points of the meeting, it’s crucial to include the entire action taken at the meeting and who is accountable for each action item. This will allow the board members to reference meeting minutes in the future.

Lastly, a note should be made of the existence of a quorum. A quorum is the presence of two-thirds or more of the board.

In addition, it is essential to document any documents passed around or any special presentations made during the meeting. It is also a good idea to include the date and time of the meeting in the minutes.