A well-structured online meeting platform is essential to ensure an enjoyable, efficient meeting experience. The platform should offer features that allow participants to collaborate effectively by recording ideas and tasks and to share them with remote team members. It should also provide tools to take notes in real-time and sharing a digital whiteboard, and creating mind maps and Kanban boards to illustrate the progress of the project. The ability to plan in advance and the up-time and reliability of the platform are important aspects to be considered.

The most well-known video conference platforms include Skype, Zoom, Webex, and Google Hangouts. Google Hangouts is a free tool that includes instant messaging, video calls with up to 10 participants, and collaborative document sharing. It can be used to host group meetings, webinars and video conferences. It is compatible with other Google applications and services, and provides HD video streaming and cloud recordings, screen sharing, breakout rooms, and many more. The interface is easy to use, however it can be prone to audio and visual display issues as well as buffering delays and dropped calls.

Other features to look for in a reputable online meeting platform is the ability to build and manage an agenda for a meeting, and to add participants. Some platforms let you drag and drop files directly into your virtual room. This is ideal for UX designers who want to use their wireframing tools in the same virtual meeting space, or software engineers that can send a link to a code repository or a brand new feature. Also, you should look for an application which allows you to effortlessly access documents, applications, and websites. Having this ability will allow your team members to quickly download screenshots, project notes from previous meetings, or from their bug tracker without leaving the meeting.

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